Email Signature Generator
Create a professional email signature in seconds. 5 templates, custom colors, social icons — copy HTML directly into Gmail, Outlook, or Apple Mail.
Your details
Template
Accent color
Photo & Social Links
Add photo or logo
Square images work best · max 2MB
Social links
Live Preview
Where to paste your signature
- Open Gmail → click the gear icon → See all settings
- Scroll to Signature → Create new
- Paste the signature you copied (Ctrl+V / Cmd+V)
- Scroll down → Save Changes
- Open Outlook → File → Options
- Go to Mail → Signatures
- Click New and give it a name
- Paste the signature → OK
- Open Mail → Settings → Signatures
- Choose the account and click +
- Give the signature a name
- Paste the signature → close the window
Pro tips for a great signature
- Keep it under 4 lines. Long signatures look unprofessional.
- Use a square photo. 200×200px works best across all clients.
- Skip inspirational quotes. They rarely add value.
- Test on mobile. Send yourself an email and open it on your phone.
- Match your brand colors. Consistency builds recognition.
Why use this email signature generator?
A clean email signature helps people quickly see your name, job title, company, and contact details. This generator lets you create a professional-looking signature without writing HTML code manually.
How to use the email signature generator
- Enter your name, job title, company, email, phone, and website.
- Choose a template and accent color.
- Add a photo, logo, or social links if needed.
- Check the preview and make sure your details are correct.
- Click Copy HTML and paste it into your email signature settings.
An example
For example, a simple business signature can contain:
Alex Rahman
Web Designer
alex@example.com · +880 1XXXXXXXXX
example.com · LinkedIn
You can use the generator to turn these details into a formatted signature and copy it directly to your email client.
Pro tips for a better email signature
- Keep it simple. Include only useful contact information.
- Use one accent color. Match it with your personal or company branding.
- Check mobile view. Make sure the signature doesn't look crowded on a phone.
- Test your links. Check your website and social links before using the signature.
- Keep details updated. Change your phone number, job title, or website when necessary.
Email Signature Generator – FAQ
Is this email signature generator free to use? +
Yes, completely free. No sign-up, no watermark, no hidden charges. Generate as many signatures as you want and copy them into Gmail, Outlook, Apple Mail, Yahoo, Zoho, or any other email client.
Do I need to install anything? +
No. Everything runs in your browser. There's nothing to download or install — you just fill in the form, preview the result, and paste the signature into your email client. Your data never leaves your device.
How do I add the signature to Gmail? +
Click the "How to install" button and choose Gmail. In short: open Gmail → Settings → See all settings → Signature → Create new → paste (Ctrl+V) → Save Changes. The signature HTML will paste with all formatting and images intact.
Will the signature work in Outlook and Apple Mail? +
Yes. Outlook and Apple Mail both support HTML signatures, and we use tables and inline styles (not CSS classes) specifically so they render correctly across all major email clients. Instructions for each are in the "How to install" panel.
Can I add my photo or company logo? +
Yes. Click the photo upload box on the left and choose any image from your device. Square images work best — they'll be automatically cropped into a circle. The image is embedded directly in the signature as base64, so it works even when the recipient's email client blocks external images.
Which template should I choose? +
It depends on your industry. Modern is best for tech and startups. Classic suits consulting and law. Minimal works for writers and designers. Bold is great for sales and marketing. Elegant fits creative professionals and agencies. Try each one and see what looks best with your brand colors.
Do the social icons actually link somewhere? +
Yes — after adding your URLs, each icon becomes a clickable link in the final signature. Click the social network buttons under the photo upload to add your LinkedIn, Twitter/X, Facebook, Instagram, YouTube, GitHub, or website URLs. Only the ones you enable will appear in the signature.
Is my data safe with this tool? +
Absolutely. Nothing is uploaded to any server. Your name, email, phone number, and any photos you upload stay entirely in your browser. Even the download files are generated locally. Once you close the tab, everything is gone.